infoCouncil

Some business processes are made for computers. They gain so much from automation that you wonder how you ever managed before. The creation of Agenda’s and Minutes (also known as Business Papers) is like this. High in volume, repetitious and labour intensive, it virtually begs for automation.
We have made it our mission to develop and market a feature-rich, stable and economical package for managing Agenda’s and Minutes. Infocouncil is the result of our efforts.
The software covers all the business processes involved in reporting up to Council and then recording decisions and putting them into action. It incorporates the latest internet and office technologies and provides valuable economies of scale to the Local Government sector.

Why Infocouncil:

You can free up staff from the drudgery and expense of managing business papers manually
You can provide a faster, more economical and more informative service to the general public and councillors by making all Agenda’s and Minutes available electronically, both on Council's web site and in councillors' email inboxes
You can reduce training costs as a result of Infocouncil's familiar Word interface for reports and Agenda’s and Minutes, with staff insulated from the complexities of the process.
You can dramatically improve efficiency and the flow of information by integrating Infocouncil with the popular records management products and search engines
Seamless integration with HP TRIM
You can get your money back if on completion you are not satisfied that we have carried out our part of the bargain. This is not a gimmick! It is embedded in all our documentation, including our standard terms and conditions

Here are some of the other features offered for creation of reports:

Attach electronic files like images, plans, spreadsheets, documents, etc
Attach hard copy reports
Defer reports for a later meeting
Refer reports to committee
Mark reports as confidential according to the relevant Local Government Act and automatically insert the relevant text from the Act into the report
Pick from a list of your own bye-laws to include the relevant text in a report
We guarantee the integrity of your report no matter what you paste into it: numbered lists, bullet points, different styles

Here are some of the features offered for agenda generation:

Set the order in which you want the reports to appear and then hitting the 'go' button
Councils with very large agendas numbering hundreds or even thousands of pages find that the agenda compiles very quickly, in no more than 5 to 10 minutes
Page numbering is handled automatically, even with hard copy attachments
The contents page and the layout of the agenda are built according to your Council's requirements
If applicable, a closed committee report is included as a separate section

Here are some of the features offered for minute taking and generation:

Insert resolution
Insert amendment
Declare pecuniary interest
Declare Code of Conduct interest
Insert motion
Insert division
Navigate through the minutes document as it is being built
Taking advantage of these features makes it feasible to produce the minutes live in meetings and ensures that a meaningful contents bar will be available in the automatically generated web version of the minutes

Publishing options:

Hard Copy
- For the general public, copies are usually made available in various Council locations
Email
- Infocouncil is able to automatically email business papers to a list of recipients, typically councillors, senior managers and other key stakeholders
Internet
- Infocouncil provides a function for selecting agendas and minutes for instant, automatic publication on the web
- Closed committee reports are published in a secure area and are only accessible by users with a valid user name and password

Here are some of the features offered for action sheets from meetings:

Completed actions only
Incomplete actions only
Both complete and incomplete actions
Select by staff member
Select a specific meeting
Select by date range