Information Management is, as the term suggests, about the way you manage your information. Information is arguably one of your most valuable assets because it empowers you to meet and exceed customer requirements as well as satisfying your employee’s needs.
Think about it for a minute, where do you find information in your organisation? You may have books lying around, articles, documents written for various purposes, client files, financial documents, etc. These are all tangible but what about the information stored in your staff’s brains?
If you are in a position that you can find all information, can you easily share that information, is it located in one place (central repository), can you re-use that information for other purposes, etc.? If the answer is Yes, you are managing your information and most likely you will have one or more of the sub-systems below in your organisation. If the answer is No, please continue reading to find out how we can help you manage your information, improve efficiency and save you money.
What constitutes an Information Management System?
An Information Management System consists of all systems in your organisation that contains information. Ideally these systems are all linked and can be accessed from one central repository. The picture above shows the core functions of a typical Information Management System, but this may vary depending on the nature of your organisation.
The core functions you typically find in an Information Management System are:
- Records Management
- Document Management
- Image Management
- Content Management
Note: obviously other systems in your organisation will form part of your Information Management System like your financial system, HR system, library, staff, etc.